Procurement guide
Documents to Confirm Before Valve Quotation
Direct answer: List every required document as a separate RFQ field and confirm its status for the exact quoted product. A product standard, document name and available document evidence are different facts and should not be treated as interchangeable.
Information to Compare
- Product data and drawingsState required datasheets, general arrangement drawings, dimensional drawings, or other project documents.
- Material documentsList material reports or traceability documents that the project requires to be confirmed.
- Inspection and test recordsState the required inspection or test report type and any buyer review or witness requirement.
- CertificatesName the exact certificate or declaration required and keep its status separate from a listed product standard.
- Packing and shipping documentsList packing marks, packing list details, origin or shipping documents required for the quotation scope.
- Third-party coordinationState any requested inspection body, hold point, witness point, or document review step for confirmation.
Buyer Questions
Does a listed API, ISO, EN, DIN, or JIS standard prove a certificate is available?
No. A listed standard describes a specification. Certificate and report status must be confirmed separately for the quoted product.
When should document requirements be sent?
Send them with the RFQ so each required document can be checked before the quotation scope is confirmed.
How should an unknown document status be recorded?
Mark it for confirmation. Do not convert an unverified document requirement into an available or approved status.
Prepare the Inquiry
Use the checklist to organize known requirements and mark missing fields for confirmation.
Send Your RFQ or BOM